$ads={1}
Position: Administrative Secretary
Job Scope:
- To manage, monitor and respond to correspondence directed to company website, and to generate business development emails for queries on services.
- To update and maintain the office business contacts database. This shall include the database of all present and potential business contacts of the company.
- To coordinate and work closely with the Vice Presidents to source, develop and network on contact information through potential market leads.
- To prepare Services Proposal in close collaboration with the Vice Presidents and/or their designates and to submit these proposals by the required deadlines. To also continue to follow up on status of Services Proposal submissions and to also review draft agreements from successful bids, and to provide appropriate feedback on amicable contractual arrangements with prospective clients.
- To manage minutes of meetings, presentations and other documentation relevant to business development-related meetings and presentations.
- To coordinate with Accounts Manager and Vice Presidents on billing formats and contractual obligations in relation to financial matters for new contracts secured.
- To prepare letter of introduction to potential business contacts and to assist the Vice Presidents to follow up actively on these contacts in regard to business development.
- To maintain a database of the active project list and to keep electronic and hard file folders on information on individual project bids and introductions.
- Handle the insurance renewals for Professional Indemnity, Public Liability and any other project-related insurance requirements.
- Review all legal and contractual clauses for project-related agreements with clients.
- To manage travel arrangements for the Vice Presidents.
- To liaise with building management with regards to office-related maintenance/safety issues.
- To include any matters related to business development and office administration.
Requirements:
- Diploma or Degree in related field.
- Any other related qualifications would be an added advantage.
- Experience in working in international companies with exposure in dealing international clients.
- Experience in business development, service proposal and agreement documentation.
- 5 – 10 years of working experience.
- Excellent written and spoken communication ability in English.
- Strong analytical and mature thinking mind.
- Strong sense of ownership and commitment.
- Team player and personable.
- Able to work under demanding circumstances, with quick turn-around time required.
- Good multi-tasking, organizational, interpersonal and leadership skills.
- Meticulous and good business acumen.
- Proficient in Microsoft software such as Word, Excel, Power-point
- Excellent typing skills.
- Maintains good internal control systems for implementation of policies and procedures.
Job Type: Full-time
Pay: From RM5,000.00 per month
$ads={2}
